Board and Volunteer Positions

Board of Director and Volunteer Position Descriptions

OPEN BOARD POSITIONS DESCRIPTIONS

  • Field Scheduler
  • Summerball Coordinator
  • Events Manager
  • Field Management and Maintenance

Interested in helping out? E-mail volunteer@bellevueeastll.org to learn more.

Positions and Responsibilities

President

  • Responsible for overall league operations. Accountable to local league, Board of Directors, Regional District and Little League USA/ International.
  • Represent league at all Little League and District functions.
  • Attend regular D9 and Little League meetings.
  • Communicate to BELL Board of Directors important matters from Little League.
  • Prepare and submit annual budget and financial projections.
  • Approve all safety plans, local rules, constitutions, etc.
  • File all Little League paperwork and complete all online information.
  • Approve all drafts, team rosters, managers, coaches, agents, etc.
  • Investigate complaints, irregularities and conditions detrimental to the league.
  • Escalation point for league issues.

Treasurer

  • Manage all league finances, bank accounts, books, financial reports, etc.
  • Approve all purchases and collect all receipts, invoices, etc.
  • Signs all league checks.
  • Ensure all tax and Little League financial filings are completed.
  • Process refunds and other credits.
  • Collect and process sponsorship and other payments.
  • Help collect outstanding balances; monitor unpaid memberships.

Secretary

  • Record activities of the league and maintain appropriate files, mailing lists, records, etc.
  • Manage Board Meeting process.
  • Maintain formal record of all agenda items, tasks, project, proposals, votes and outcomes.
  • Maintain and post (online) minutes from each Board Meeting.
  • Manage and publish meeting agendas and topics.

VP Drafted Division Baseball (Coast, Majors)

  • Responsible for overall operations for Drafted Division baseball.
  • Work with other leagues specific to local rules, tournament play, interlocks, etc.
  • Attend scheduled District 9 meetings.
  • Take lead on recruiting, securing and preparing managers and coaches.
  • Ensure all coaching requirements are met (e.g., volunteer forms, safety training, coach training, etc.).
  • Manage and resolve issues with players, parents, managers and coaches.
  • Organize and oversee evaluations, team drafts, all-star drafts and roster moves.

VP Un-Drafted Division Baseball (A, AA, AAA)

  • Responsible for overall operations for Un-Drafted Division baseball.
  • Work with other leagues specific to local rules, tournament play, interlocks, etc.
  • Attend scheduled District 9 meetings.
  • Take lead on recruiting, securing and preparing managers and coaches.
  • Ensure all coaching requirements are met (e.g., volunteer forms, safety training, coach training, etc.).
  • Manage and resolve issues with players, parents, managers and coaches.
  • Organize and oversee evaluations, team drafts, all-star drafts and roster moves.

VP Softball

  • Responsible for overall operations for Un-Drafted and Drafted Divisions of softball.
  • Work with other leagues specific to combinations, local rules, tournament play, interlocks, etc.
  • Attend scheduled District 9 meetings.
  • Take lead on recruiting, securing and preparing managers and coaches.
  • Ensure all coaching requirements are met (e.g., volunteer forms, safety training, coach training, etc.).
  • Manage and resolve issues with players, parents, managers and coaches.
  • Organize and oversee evaluations, team drafts, roster assignments, all-star drafts and roster moves.

VP Tee Ball

  • Responsible for overall operations for Tee Ball Division.
  • Take lead on recruiting, securing and preparing managers and coaches.
  • Ensure all coaching requirements are met (e.g., volunteer forms, safety training, coach training, etc.).
  • Manage and resolve issues with players, parents, managers and coaches.
  • Implement Tee Ball player and coach training programs.

UIC (Umpire in Charge)

  • Responsible for the organization and administration of league umpire program.
  • Provides umpire training and curriculum.
  • Helps schedule umpires and manages.
  • Member of the protest committee.
  • Works with District UIC to support trainings, tournaments, etc.

Safety Officer

  • Coordinates all safety activities including supervision of ASAP plan, manager and coach safety training, playing and field conditions, injury prevention, first-aid kit audits, etc.
  • Responsible for completing and submitting annual ASAP Safety Plan, including facility inspection.
  • Responsible for all league injury tracking, claims, paperwork, etc.

Registrar

  • Oversee registrations and member enrollment.
  • Help manage and audit player registrations at designate Divisions specific to league ages, etc.
  • Provide updates on registration numbers.
  • Help recruit, particularly at lower levels, at elementary schools, etc.
  • Organize sign postings and pickups.
  • Help audit player payments and unpaid registrations.

Field Scheduling & Management

  • Work with City of Bellevue and Bellevue School District to secure and administer fields for Spring & Summer Season(s).
  • Maintain master list of available fields and work with City and School Board to ensure we have fields as needed, and receive credit for unused fields (e.g., rain outs).
  • Schedule practices and games for all Baseball and Tee Ball Divisions. Allocate Fields for Softball Divisions (scheduling completed by District 9).
  • Monitor field usage and issues (e.g., 2 teams claiming same field allocation).
  • Working with other leagues to support tournament and interlock play.

Field Management & Maintenance

  • Responsible for the maintenance of all BELL green boxes on all fields (City and School Board) to ensure proper availability of required items supplies (chalk, umpire gear, pitching machines, first-aid packs, pitching mounds, locks, etc.).
  • Responsible for overseeing maintenance at BELL Federal Field (seeding, landscaping, watering, mowing, raking, dragging, etc.).
  • Maintaining inventory of specific items such as field chalk, spreaders, pitching mounds, pitching machines, etc.

Baseball Equipment & Uniforms

  • Manage all baseball equipment and uniforms.
  • Ensure adequate inventory of balls, catchers gear, bats, helmets, etc. and put together coach packages.
  • Manage coach equipment pickup and year end return cycles.
  • Present equipment purchase requests to President and Treasurer for approval and fulfillment.
  • Manage team uniform disbursement and year end pickup.
  • Maintain proper inventory or all equipment and uniforms.

Softball Equipment & Uniforms

  • Manage all softball equipment and uniforms.
  • Ensure adequate inventory of balls, catchers gear, bats, helmets, etc. and put together coach packages.
  • Manage coach equipment pickup and year end return cycles.
  • Present equipment purchase requests to President and Treasurer for approval and fulfillment.
  • Manage team uniform disbursement and year end pickup.
  • Maintain proper inventory or all equipment and uniforms.

Events & Community

  • Take lead on administration and organization for all league events including opening day, picture day, Tee Ball day, all-star gala, etc.
  • Work with vendors to secure equipment, food, etc. as needed.
  • Recruit and manage volunteers to assist with event operations.

Volunteer Coordinator

  • Help recruit and administer all league volunteers.
  • Manage background checks for all league managers, coaches and volunteers.
  • Manage and maintain accurate list of volunteers.