Interested in helping out? E-mail volunteer@bellevueeastll.org to learn more.

Positions and Responsibilities

President

• Responsible for overall league operations. Accountable to local league, Board of Directors, Regional District and Little League USA/ International.
• Represent league at all Little League and District functions.
• Attend regular D9 and Little League meetings.
• Communicate to BNLL Board of Directors important matters from Little League.
• Prepare and submit annual budget and financial projections.
• Approve all safety plans, local rules, constitutions, etc.
• File all Little League paperwork and complete all online information.
• Approve all drafts, team rosters, managers, coaches, agents, etc.
• Investigate complaints, irregularities and conditions detrimental to the league.
• Escalation point for league issues.

Treasurer

• Manage all league finances, bank accounts, books, financial reports, etc.
• Approve all purchases and collect all receipts, invoices, etc.
• Signs all league checks.
• Ensure all tax and Little League financial filings are completed.
• Process refunds and other credits.
• Collect and process sponsorship and other payments.
• Help collect outstanding balances; monitor unpaid memberships.

Secretary

• Record activities of the league and maintain appropriate files, mailing lists, records, etc.
• Manage Board Meeting process.
• Maintain formal record of all agenda items, tasks, project, proposals, votes and outcomes.
• Maintain and post (online) minutes from each Board Meeting.
• Manage and publish meeting agendas and topics.

VP Drafted Division Baseball (Coast, Majors)

• Responsible for overall operations for Drafted Division baseball.
• Work with other leagues specific to local rules, tournament play, interlocks, etc.
• Attend scheduled District 9 meetings.
• Take lead on recruiting, securing and preparing managers and coaches.
• Ensure all coaching requirements are met (e.g., volunteer forms, safety training, coach training, etc.).
• Manage and resolve issues with players, parents, managers and coaches.
• Organize and oversee evaluations, team drafts, all-star drafts and roster moves.

VP Un-Drafted Division Baseball (A, AA, AAA)

• Responsible for overall operations for Un-Drafted Division baseball.
• Work with other leagues specific to local rules, tournament play, interlocks, etc.
• Attend scheduled District 9 meetings.
• Take lead on recruiting, securing and preparing managers and coaches.
• Ensure all coaching requirements are met (e.g., volunteer forms, safety training, coach training, etc.).
• Manage and resolve issues with players, parents, managers and coaches.
• Organize and oversee evaluations, team drafts, all-star drafts and roster moves.

VP Softball

• Responsible for overall operations for Un-Drafted and Drafted Divisions of softball.
• Work with other leagues specific to combinations, local rules, tournament play, interlocks, etc.
• Attend scheduled District 9 meetings.
• Take lead on recruiting, securing and preparing managers and coaches.
• Ensure all coaching requirements are met (e.g., volunteer forms, safety training, coach training, etc.).
• Manage and resolve issues with players, parents, managers and coaches.
• Organize and oversee evaluations, team drafts, roster assignments, all-star drafts and roster moves.

Tee Ball Coordinator

• Responsible for overall operations for Tee Ball Division.
• Take lead on recruiting, securing and preparing managers and coaches.
• Ensure all coaching requirements are met (e.g., volunteer forms, safety training, coach training, etc.).
• Manage and resolve issues with players, parents, managers and coaches.
• Implement Tee Ball player and coach training programs.

Summer Ball Coordinator

• Responsible for overall operations for Summer Ball season.
• Take lead on recruiting, securing and preparing managers and coaches.
• Ensure all coaching requirements are met (e.g., volunteer forms, safety training, coach training, etc.).
• Manage and resolve issues with players, parents, managers and coaches.

UIC (Umpire in Charge)

• Responsible for the organization and administration of league umpire program.
• Provides umpire training and curriculum.
• Helps schedule umpires and manages.
• Member of the protest committee.
• Works with District UIC to support trainings, tournaments, etc.

Safety Officer

• Coordinates all safety activities including supervision of ASAP plan, manager and coach safety training, playing and field conditions, injury prevention, first-aid kit audits, etc.
• Responsible for completing and submitting annual ASAP Safety Plan, including facility inspection.
• Responsible for all league injury tracking, claims, paperwork, etc.

Registrar

• Oversee registrations and member enrollment.
• Help manage and audit player registrations at designate Divisions specific to league ages, etc.
• Provide updates on registration numbers.
• Help recruit, particularly at lower levels, at elementary schools, etc.
• Organize sign postings and pickups.
• Help audit player payments and unpaid registrations.

Field Scheduling & Management

• Work with City of Bellevue and Bellevue School District to secure and administer fields for Spring & Summer Season(s).
• Maintain master list of available fields and work with City and School Board to ensure we have fields as needed, and receive credit for unused fields (e.g., rain outs).
• Schedule practices and games for all Baseball and Tee Ball Divisions. Allocate Fields for Softball Divisions (scheduling completed by District 9).
• Monitor field usage and issues (e.g., 2 teams claiming same field allocation).
• Working with other leagues to support tournament and interlock play.

Field Management & Maintenance

• Responsible for the maintenance of all BNLL green boxes on all fields (City and School Board) to ensure proper availability of required items supplies (chalk, umpire gear, pitching machines, first-aid packs, pitching mounds, locks, etc.).
• Responsible for overseeing maintenance at BNLL Federal Field (seeding, landscaping, watering, mowing, raking, dragging, etc.).
• Maintaining inventory of specific items such as field chalk, spreaders, pitching mounds, pitching machines, etc.

Baseball Equipment & Uniforms

• Manage all baseball equipment and uniforms.
• Ensure adequate inventory of balls, catchers gear, bats, helmets, etc. and put together coach packages.
• Manage coach equipment pickup and year end return cycles.
• Present equipment purchase requests to President and Treasurer for approval and fulfillment.
• Manage team uniform disbursement and year end pickup.
• Maintain proper inventory or all equipment and uniforms.

Softball Equipment & Uniforms

• Manage all softball equipment and uniforms.
• Ensure adequate inventory of balls, catchers gear, bats, helmets, etc. and put together coach packages.
• Manage coach equipment pickup and year end return cycles.
• Present equipment purchase requests to President and Treasurer for approval and fulfillment.
• Manage team uniform disbursement and year end pickup.
• Maintain proper inventory or all equipment and uniforms.

Fundraising & Sponsorships

• Lead the outreach effort to engage potential community sponsors, including managing the prospect contact list.
• Maintain regular communications with sponsors throughout the year, ie; thank you and annual re-sponsor messages.
• Work with communications board member for content to leverage sponsor match opportunities.

Events & Community

• Take lead on administration and organization for all league events including opening day, picture day, Tee Ball day, all-star gala, etc.
• Work with vendors to secure equipment, food, etc. as needed.
• Recruit and manage volunteers to assist with event operations.

Volunteer Coordinator

• Help recruit and administer all league volunteers.
• Manage background checks for all league managers, coaches and volunteers.
• Manage and maintain accurate list of volunteers.